What is a Billing Frequency?

A billing frequency is a feature which allows payment to be taken in a particular way. Below is a list of what is in the system.

Billing Frequency	How often the customer is invoiced for their accommodation. Can be a manual, single, daily, weekly, monthly or per-calendar monthly payment.
> Manual	The user of the Rerum system creates invoices manually, rather than having them automatically generated.
> Single Payment	Only one invoice is created for the entire stay.
> Weekly, monthly	An invoice is generated for every week or month starting from the arrival date.
> Per-Calendar Weekly	An invoice is generated for each calendar week of accommodation.
> Per-Calendar Monthly	An invoice is generated for each calendar month of accommodation.

Where can I see/use this feature?

How to find the setup page:

By going to Admin → Finance → Billing Frequencies, you will be able to see a list of Billing frequencies we have set up.

How to find this on a booking

On the booking page, you can see the billing frequency set.

How to use this feature:

How to change the billing frequency

You can change the billing frequency by

Step one

Selecting the booking you need.

Step two

Selecting edit which is located on the top right of the page

Step three

Selecting the billing frequency field and choosing which you would like.

Step four

Select Update which is located on the top right of the page.

Invoices

If an invoice is in draft, this will remove and recreate the invoices. If the invoice is posted and this is changed, the system will create a sales credit for all posted invoices and then re-generate new invoices based on the changes made.

How to automatically set a billing frequency

If you go into Admin → System Configuration, then go onto the booking tab, you will see a default billing frequency field. Select which one you would like and then update this.

The next time you go to make a booking, the billing frequency set will be the one to appear on the booking automatically.