The following provides a step by step guide to configuring the ReRum PMS to work with Xero.com:

1- Once you have your Xero.com account created you should provide res:harmonics with a login so they can create an API key

2- You need to be a Xero administrator to perform this configuration

3- In Xero add a new Tax Rate to support 4% Tax rate used for stays over 28 nights. Tax rates can be found in Settings - General Settings - Tax Rates. Copy the below exactly & click save.

4- Create a chart of accounts entry in Xero for each of your Nominal Codes in ReRum PMS.


You can find your Nominal Codes in ReRum PMS in Admin - Finance - Nominal Codes.



You then find the chart of accounts in Xero. This is found in Settings > Chart of accounts > Click Add account. Repeat this for each Nominal Code you expect to use on Sales Invoices in ReRum PMS.

(Note: You will need to use one nominal code along with a generic unique name to cover all aspects for that code which may be listed more than once in ReRum.)  

 


5- ReRum PMS uses Xero inventory items for it's invoice line items (Products). Therefore you need to create these inventory items. Inventory items are added in Xero via Accounts > Inventory  > New Item.

Create an inventory item to match your products.

Note: Create an inventory item for each Product listed in ReRum (can have the same sales account) 

Note: Item Codes + Item Name needs to match the nominal code on ReRum, this is creates a link between Xero and ReRum, however a nominal code can only be used once per inventory item. 

 

6- ReRum needs to be configured with the data from Xero and to do this is to click on Admin > System Configuration > Xero. This will allow you to make ReRum and Xero able to interact correctly.

 

This Infomation should match the following set of data within Xero. Below is a breakdown of each field which will explain how to gather this infomation and create a link between the two systems. Note: Each Prefix needs to end with a - 

Cut Off Date -

This is the date that you start using invoices with Xero. The layout of the date will be displayed in the box but it should follow

 yyyy-mm-ddThh:mm:ss. An example of this is 2017-11-15T13:01:01. 

Payment Account Name -

This needs to match the bank account name in Xero. To access this page simply click on Settings > Chart Of Accounts.

Finance Account Prefix - 

This should be FA- within Xero therefore just copy this into the allocated text field within ReRum.

Invoice Prefix -

 This needs to match with the Prefix in the Number Column. To access this page click on Account > Sales > Click 'see all'. As you can see the "INV" is used for all invoices. Copy this into the Field.










Credit Note Prefix - 

This needs to match with the Credit Note Prefix in Xero. When creating a Credit Note, it should automatically generate a Credit Note number. The Prefix should be "CN". Copy this into the Field. 

Consumer Key, Consumer Secret and PEM - 

This will be provided by res:harmonics. Contact res:harmonics with a login and we will provide this data for each user to input. 


Import Payment Nominal -

This needs to match the code in the Business Bank Account. Go to Setting on Xero > Chart Of Accounts > Open the Business Bank Account and copy the code into this field. 


Export Batch Size -

Insert 10 into Batch Size.


Click on Update System Configuration.

This is all the Xero side configuration that is required to get started.